Administrator roles related to Power BI

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Below are several roles related to Power BI administration, which are covered in the following table.


Type of
administrator

Administrative
scope

Power BI scope
Office 365 Global Administrator
Office 365
Can manage all aspects of a Power BI tenant and other services.
Office 365 Billing Administrator
Office 365
Can acquire Power BI licenses through Office 365 subscriptions.
Power BI Service Administrator
Power BI tenant
Has full control over a Power BI tenant and its administrative features (except for licensing).
Power BI Premium Capacity Administrator
A single Premium capacity
Has full control over a premium capacity and its administrative features.
Power BI Embedded Capacity Administrator
A single Embedded capacity
Has full control over an embedded capacity and its administrative features.

Global Administrators in Office 365 or Azure Active Directory have administrator rights in Power BI. An Office 365 Global Administrator can assign other users to the Power BI Service Administrator role, which grants administrative rights over Power BI features only.

Power BI Service Administrators have access to the Power BI admin portal which includes various tenant-level settings regarding functionality, security, and monitoring. Service Administrators have full access to all resources of a Power BI tenant. In most cases, Service Administrators identify issues and then follow up with the resource owners to take corrective actions.

The Power BI Service Administrator role does not grant the ability to assign licenses to users or view audit logs in Office 365. Therefore, the task of administering Power BI cannot currently be performed by users who are solely members of the Power BI Service Administrator role.

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